Manage function room bookings, tentative holds, confirmed events and availability across one or multiple spaces. Flex helps your team keep every enquiry, booking and event detail organised from the first conversation through to event day.
View upcoming functions, room availability, booking status and event schedules in one central calendar. Your team can quickly see what is booked, what is pending, and where availability still exists.
Capture new function enquiries and manage them through your sales pipeline. Track enquiry details, client notes, follow-ups, event dates, guest numbers, budgets and booking status without relying on scattered emails or spreadsheets.
Create professional proposals for weddings, corporate functions, private events and venue hire. Include room hire, menus, beverage packages, staffing, equipment, terms, deposits and client approval in one clear document.
Manage deposits, progress payments, final balances and invoices from the same system. Flex helps your team keep track of what has been quoted, approved, paid and still outstanding for each function.
Turn confirmed bookings into clear event documentation for your team. Capture timings, room setup notes, catering requirements, dietary details, staffing notes, equipment requirements and operational instructions.
Connect function bookings directly with your catering and kitchen operations. Generate production information, menu requirements, item quantities and event order details so your kitchen and operations team know exactly what is required.
Keep client details, enquiry history, past bookings, notes and communication records in one place. Build stronger relationships with corporate clients, repeat bookers, wedding planners and event organisers.
Plan staffing requirements based on each function’s size, timing and setup. Keep track of staff notes, operational requirements and resources needed to deliver each event smoothly.
Manage equipment, room setup requirements and hire items for each function. Track tables, chairs, linen, AV, signage, catering equipment and other items needed so nothing is missed before event day.
